Executive Administrative Assistant, Global investment firm

Are you an Administrative Assistant seeking an opportunity to sharpen your coordination skills? Are you Executive hungry for more impact, exposure, and growth? Well, this is your opportunity to elevate your assistant career with one of the world’s most respected investment firms, right here in the heart of Birmingham's financial district. 

We're looking for an Administrative Assistant / Team Assistant /Expense Assistant who’s ready to step into a dynamic, international environment supporting senior professionals with expenses, meeting coordination, international travel and much more. You will play a pivotal part in keeping their day-to-day running smoothly.

The firm are seeking candidates that have gained a minimum of 1 year of experience as Administrative Assistant, Team Assistant or Coordinator within professional services, customer service, high-end hospitality or event logistics. 

You will be client-facing in your communication, highly organised and a people-orientated assistant that is seeking the next big step in their career. 

Responsibilities include, but are not limited to:

• Managing scheduling meetings across multiple time zones
• Coordinating global travel and logistics, including flights, accommodation, and visa arrangements
• Preparing detailed itineraries and ensuring smooth day-to-day team support
• Processing monthly expenses efficiently and accurately
• Collaborating closely with a team of assistants — covering, sharing knowledge, and keeping momentum
• Building strong working relationships across the firm, both locally and globally

Requirements:

• 1+ years’ experience in a Team Assistant, Administrative Assistant, or Coordinator role
• Experience working in a fast-paced, professional environment

12 - 18 month temping assignment; the initial offer will be 6 months, with the potential to become permanent based on performance.

Full-time, 5 days a week in the office 

Hourly rate of £16 - £18 inclusive of holiday 

If you're looking for a platform to expand your assistant career in a collaborative, fast-paced international environment — apply today and step into your next big opportunity.